Workforce Data System File Submission
This page contains information about the WDS File Submission. Please submit
your WDS data file to MHEC by September 3, 2013. For Community, Public and
Private Colleges, and Universities the non-delimited text file or Access Database may be
copied to floppy disc, CD, or DVD and sent to MHEC or emailed (please send a file certification
form with the file), or for Exempt, and Out of State Training
Providers the Excel files must be copied to CD, DVD, or Thumb Drive and sent to MHEC. Thank
you for your cooperation, and if there are any questions do not hesitate to call
the WIA Systems Specialist at 410-767-3103.
Community Colleges, Public Colleges and Universities, and Private Colleges
If you wish to submit the data via electronic means, the information MUST be
encrypted because it contains confidential personally identifiable information (SSN) and will be
transmitted via unsecured internet routes. E-mail the performance information in a zipped
and password protected file to
with a subject of "WDS Annual Collection" and include your name, phone, and
institution name in the message of the email. A second e-mail should be sent to the same address with
the password used to encrypt the zipped file.
If you wish to submit the data on physical media, the performance information can be written to a
CD, DVD, or Thumb Drive. The submitted data file does not need to be encrypted if submitted by
this method. The envelope used to mail the media should be capable of protecting the media from damage
until it is received at MHEC. This media should be mailed to; MHEC, Attn:
WIA IT Analyst (WDS
Annual Collection), 6 N. Liberty Street Ground Suite, Baltimore, MD 21201.
Please note that a
File Certification Form (MHEC90CS) is necessary to be submitted before the
institution file will be processed by MHEC.
Private Career Schools, Exempt Training Providers, and Out of State Training Providers
Private Career Schools are no longer required to submit special
Form 7 or Form 8 data files for WIA. As of this Fiscal Year
(2013), all PCS Annual Reporting information must be
submitted electronically on a CD, DVD, or Thumb Drive which include Form 7 and Form 8, so duplicate data
submissions are not required. Please review the PCS Annual
The Exempt or Out of State School Excel file should be
completed and submitted on
physical media. The performance information can be written to a CD, DVD, or Thumb Drive. The
submitted data file does not need to be encrypted. The envelope used to mail the media should be capable
of protecting the media from damage until it is received at MHEC. The media should be mailed to;
Maryland Higher Education Commission, Attn: WIA Systems
Specialist, 6 N. Liberty Street Ground Suite,
Baltimore, MD 21201.