Maryland Higher Education Commission

Workforce Data System File Submission

This page contains information about the WDS File Submission. Please submit your WDS data file to MHEC by  September 6, 2011.  For Community, Public and Private Colleges, and Universities the non-delimited text file or Access Database may be copied to floppy disc, CD, or DVD and sent to MHEC or emailed (please send a file certification form with the file), or for Exempt, and Out of State Training Providers the Excel files must be copied to CD, DVD, or Thumb Drive and sent to MHEC. Thank you for your cooperation, and if there are any questions do not hesitate to call William Dowling at 410-767-3103.

Community Colleges, Public Colleges and Universities, and Private Colleges

• If you wish to submit the data via electronic means, the information MUST be encrypted because it contains confidential personally identifiable information (SSN) and will be transmitted via unsecured internet routes. E-mail the performance information in a zipped and password protected file to wdowling@mhec.state.md.us with a subject of "WDS Annual Collection" and include your name, phone, and institution name in the message of the email. A second e-mail should be sent to the same address with the password used to encrypt the zipped file.

• If you wish to submit the data on physical media, the performance information can be written to a CD, DVD, or Thumb Drive. The submitted data file does not need to be encrypted if submitted by this method. The envelope used to mail the media should be capable of protecting the media from damage until it is received at MHEC. This media should be mailed to; MHEC, Attn: William Dowling (WDS Annual Collection), 6 N. Liberty Street Ground Suite, Baltimore, MD 21201.

• Please note that a File Certification Form (MHEC90CS) is necessary to be submitted before the institution file will be processed by MHEC.

Private Career Schools, Exempt Training Providers, and Out of State Training Providers

• Private Career Schools are no longer required to submit special Form 7 or Form 8 data files for WIA. As of this Fiscal Year (2012), all PCS Annual Reporting information must be submitted electronically on a CD, DVD, or Thumb Drive which include Form 7 and Form 8, so duplicate data submissions are not required. Please review the PCS Annual Reporting requirements.

• The Exempt or Out of State School Excel file should be completed and submitted on physical media. The performance information can be written to a CD, DVD, or Thumb Drive. The submitted data file does not need to be encrypted. The envelope used to mail the media should be capable of protecting the media from damage until it is received at MHEC. The media should be mailed to; Maryland Higher Education Commission, Attn: William Dowling, 6 N. Liberty Street Ground Suite, Baltimore, MD 21201.