Community, Public and Private Colleges,
Workforce Data System FY 2012
The links at the top of this page contain information about the Workforce Data System
annual collection for the year July 1, 2011 through June 30, 2012. The
WDS data file submission date is
September 4, 2012. Use the "WDS Program List" link to view the programs required for the FY
2012 data collection.
A data collection and editing software application is available for download from this page.
Contains an Microsoft Access database (Microsoft Access 2003 or higher is required) that should
be used to enter and maintain the required enrollment performance information needed for programs eligible
for funding through the federal Workforce Investment Act (WIA).
For proper viewing of some screens in the WDS_2012 program, your computer screen monitor resolution
should be 1024x768 or higher. The most current version of the
WDS_2012 program is Version 3,
updated 08/15/2012 to allow 64 bit Microsoft Office to work properly. Version 3 will work correctly
with both 32 and 64 bit Office.
The WDS_2012 Access database has been written for Access versions 2003
or higher. The application as been tested and appears to work properly with Access versions 2003, 2007,
and 2010. Before the Access Application can be used, the Macro Security settings need to be enabled
(as it does in all versions of Access);
- Hold the "Shift" key when the WDS_2012.mdb application is started. This
bypasses the startup routine so the user can use the Access menu commands
- Press the round "Office Button" at the top left area of the program or
the File Command.
- Select "Access Options".
- Select "Trust Center".
- Select "Trust Center Settings".
- Select "Macro Settings".
- Make sure "Enable All Macros" is selected and click "OK".
- Exit Access and then rerun the application without holding the "Shift" key.
- For a computer running Access 2003, the macro setting is changed by;
- Start the program as stated above.
- Select the menu command; Tools | Macro | Security
- On the Security Level tab, make sure "low" is selected.
Institution, program and consistency Updates
for the WDS_2012.mdb database can be downloaded and applied to the database.
Procedures for using the WDS_2012 application is described in the
Application Documentation PDF file.
The layout format of the formatted ASCII non-delimited text file that is used for
importing data into the WDS_2012 application and exporting for submission to MHEC is
described in the WDS File Format file.
A WDS File Formatted non-delimited text file containing Fiscal Year 2010 non-exiters
is available for initial entry into the WDS_2012 database. This file is being made
available to ease the initial entry of information of students who continue from one fiscal
year to the next. Please contact William Dowling at 410-767-3103 or email
Dowling to get further information on obtaining this data file.
To download the Microsoft Access file, right- click WDS 2012 and select Save Target As. When
the "Save As" dialog box appears, position yourself to the folder you want to save the
file into and click the "SAVE" button. Please remember where you saved the Microsoft
Access database file.
After you have saved the Microsoft Access file to your computer, find the file on
your computer and double click on it to open the application. If you need help with the procedure,
please call 410-767-3103 or email
All programs eligible for WIA funding must be
reported even if no students were enrolled. All students who enrolled in these WIA programs
must be reported even if they were not WIA students.
Community Colleges, Public Colleges and Universities, and Private Colleges
If you wish to submit the data via electronic means, the information MUST be
encrypted because it contains confidential personally identifiable information (SSN) and will be
transmitted via unsecured internet routes. E-mail the performance information in a zipped
and password protected file to
with a subject of "WDS Annual Collection" and include your name, phone, and
institution name in the message of the email. A second e-mail should be sent to the same address with
the password used to encrypt the zipped file.
If you wish to submit the data on physical media, the performance information can be written to a
CD, DVD, or Thumb Drive. The submitted data file does not need to be encrypted if submitted by
this method. The envelope used to mail the media should be capable of protecting the media from damage
until it is received at MHEC. This media should be mailed to; MHEC, Attn: William Dowling (WDS
Annual Collection), 6 N. Liberty Street Ground Suite, Baltimore, MD 21201.
Please note that a
File Certification Form (MHEC90CS) is necessary to be submitted before the
institution file will be processed by MHEC.